Executive Assistant

Position; Executive Assistant

Location; Oxford

Salary; £33,000 – £38,000 per annum

About the role;

Planet Recruitment are proud to be working with a fast-growing and prestigious organisation based in the Oxford area.


  • Attend events during evenings and weekends where necessary
  • Provide support for special projects where necessary
  • Contribute actively to departmental discussions and decision-making
  • Provide cover for colleagues in their absence as requested
  • Maintain confidentiality of information in compliance with the Data Protection Act and GDPR
  • Such duties relating to the work of the Alumni & Development Office as may be assigned from time to time by the Director
  • Manage the Director of Development’s diary
  • Set up meetings externally and internally as requested, ensuring that all parties are aware of the arrangements
  • Prioritise requests for meetings and ensure effective use of the Director’s time
  • Confirm arrangements and ensure that the relevant papers are available for meetings
  • Coordinate termly Development Committee Meetings, circulating the agenda and papers in good time, distributing minutes as directed and adding to SharePoint
  • Coordinate team meetings and updating team task list
  • Produce donation thank you letters as required
  • Process Director’s incoming post
  • Deal with routine correspondence and telephone enquiries
  • Maintain a log of Alumni & Development Office team attendance
  • Review OUDO notices of annual fund and telethon activity and upload schedule of mailings, telethon, and e-campaigns
  • Process staff expense claims

Essential experience;

  • Educated to A level
  • High level of proficiency on a Customer Relationship Management (CRM) database (preferably Raiser’s Edge/Blackbaud)
  • Excellent communications skills -written and oral
  • Highly organised and efficient
  • Able to work to tight deadlines
  • Works towards high standards of accuracy and efficiency
  • Analytical with an eye for detail
  • Always maintain confidentiality and discretion
  • Courteous, friendly, and tactful. Establishes rapport easily
  • Professional when dealing with Senior Staff, Fellows, alumni, donors, colleagues, and students
  • Ability to juggle priorities and has effective coping strategies
  • Accepts accountability for results
  • Responds positively to change, ambiguity, adversity, and pressure
  • Team player who is proactive and energetic and keen to make things happen
  • Flexible and will contribute by helping others
  • Working knowledge and experience of MS Office applications, email, and the Internet
  • Good judgment about when to use initiative and when to consult
  • Confident in decision making process
  • Resilient with a sense of humour

Commutable locations;

Didcot, Abingdon, Wantage, Oxford, Milton Park, Wallingford, Southmoor, Kingston Bagpuize

Key words;

Administrator, Personal Assistant, Office Manager, Executive Assistant


Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information.

Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.

Job Information

Job Reference: ABI113478DFPR_1656691688
Salary: £33000 - £38000 per annum
Salary From: £33000
Salary To: £38000
Job Industries: Commercial
Job Locations: Oxford, Oxfordshire
Job Types: Permanent
Job Skills: Administration, Commercial, Executive Assistant
Apply Now

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Job Information

Job Reference:
Salary From: £
Salary To: £
Apply Now