Part-time Maintenance Administrator

Position; Part-time Maintenance Administrator

Location; Oxford

Salary; £26,000 – £29,000 pro-rated for 30 hours.

The role;

The successful candidate will assist the Maintenance Manager with administration of electronic and hard copy records to facilitate compliance with legislative requirements of construction projects.

Main responsibilities;

  • Provide secretarial and administrative assistance to Maintenance Manager
  • Liaise with contractors and service providers
  • Monitor water testing records for compliance and areas of concern
  • Produce reports from PDA system on timesheets, stock etc
  • Collection and distribution of project data, job sheets, plans, tasks and information as required
  • Research potential problems and issues as directed
  • Photocopying, faxing and general office tasking
  • Control, assessment and filing of all invoices, purchase order forms and financial documentation relating to Maintenance Administration
  • Preparation of monthly reports and documentation Preparing new project, defect and maintenance files
  • Software set-up and data input
  • Document control and storage
  • Typing of letters, emails, faxes, memo’s etc in accordance with instructions from Management as required
  • Provide support to the Maintenance Manager as and when required
  • Any other tasks as requested by Management when required from time to time


  • Possess at least 2 years demonstrable proficiency in administration
  • Have a logical and systematic approach to problem solving
  • Be computer literate and confident using E-mail, Word and Excel
  • Able to work under pressure, prioritising to meet deadlines, juggling busy workload and multi-tasking
  • High attention to detail
  • Knowledge of construction compliance and legislation (desirable) or an understanding of property maintenance issues
  • Ability to read and interpret plans, construction and contract documentation
  • Knowledge of relevant health and safety legislation and its practical application (including areas such as COSHH, working at height and manual handling)
  • Ability to work as part of a team but also someone who can work without direction
  • Forward thinking, proactive and creative
  • Excellent oral and written communication skills
  • Positive attitude and friendly outlook

Commutable locations;

Oxford, Abingdon, Kidlington, Cowley, Woodstock, Summertown, Botley


Planet Recruitment acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Planet Recruitment is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Planet Recruitment. Our Candidate Privacy Information Statement explains how we will use your information.

Only candidates with the relevant skills and experience will be contacted after application, if you do not hear back from us within 7 days you have unfortunately been unsuccessful in your application.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person’s gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the position.

Job Information

Job Reference: OT176_1712593754
Salary: £26000 - £29000 per annum
Salary From: £26000
Salary To: £29000
Job Industries: Commercial
Job Locations: Oxford, Oxfordshire
Job Types: Permanent
Apply Now

Got a question?
Let’s talk



Job Information

Job Reference:
Salary From: £
Salary To: £
Apply Now